Be present, and don't attend to non-meeting business. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. There are always a mix of extrovert and introverted people in a meeting. Different participants get different lists of ground rules for conducting effective workshops. How? You can respect another persons point of view without agreeing with them. This is where meeting ground rules come in to play. Frequently remind yourself of the goal of the training workshop. 2. Have you facilitated a session where participants and discussions seemed to go off on a tangent and get out of control? After this agreement, the group can stop arguing and move on. Avoid judgmental reactions to other peoples ideas. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. 22. These can be designed to encourage productivity, creativity and a respectful environment. Do your part for staying on schedule. Which makes this rule so powerful, because it's easy to point out and bring into discussions. Another adage my wise advisors tell . Blue sky thinking is brainstorming without limits. Return on time after breaks. %PDF-1.5
Blame or judgment will get you further from a solution, not closer. 27. Share the selections.. Blow a whistle to announce the end of the 3 minutes. [.box-highlight]Tip: To make it easy to find the right ground rules, we created a library of over 30 meeting ground rules that can be filtered by each use case.[.box-highlight]. 57. Most often because they are afraid of the consequences or think the context isn't the right one to address the issue. 0000046636 00000 n
If the rules are too many, it is easier for participants to forget them. 35. Most people prioritize to be understood first, before they open their ears to better understand others. 4 0 obj
Assume positive intent behind other peoples statements and behaviors. How? This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Be prepared to contribute to achieving the meeting goals. The more tangible ideas are, the easier it is to discuss them. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. 5. Avoid side conversations. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. Do not leave the workshop early. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. The term originally comes from baseball. Unlimited meetings with up to 25participants in each. Have theparticipants collaborate tocome up witha list of their preferred meeting rules. Below is a list of a few ground rules Ive picked up along the way and have since leveraged in my training sessions/workshops. Select those that are appropriate to your group's needs. Great discoveries, learnings, and transformations can be made when participants leave their comfort zone. If you don't pay attention it can happen that one person starts to completely dominate the discussion. 42. <>
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The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. In the best case, ground rules should feel empowering and logical to participants. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Be direct and honest. Limit the number of ground rules to 12. Earn badges to share on LinkedIn and your resume. Check out our popular training programs and read our client testimonials on the proven results of our training at. This is like running meetings on steroids. Tool: Ground Rules. 30. Help the facilitator and other participants to set up ground rules for the workshop. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.32 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>>
E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. You may learn that Bob is thinking more systemically than the rest of the team and has identified an important issue that no one else thought of. 37. 0000001780 00000 n
At what time should you introduce and discuss ground rules? Thank you! Be prepared to contribute to achieving the meeting goals. We can help. 56. Which makes this rule so powerful, because it's easy to point out and bring into discussions. Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. Stay around to wrap things up. Listen respectfully to the others without interrupting them. 0000008589 00000 n
These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Announce a 5-minute time limit. After this agreement, the group can stop arguing and move on. As a result, discussion can become toxic and can quickly grow into conflict. Limit the number of ground rules to 12. Go with the flow. Your team may make a lower-quality decision because that persons contributions were not heard or because the person is not committed to implementing the decision. All Rights Reserved. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. Other ground rules are abstract, such as Treat everyone with respect and Be constructive. These rules focus on a desirable outcome but dont identify the specific behaviors that are respectful or constructive. Interested in learning more about our train the trainer courses? Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. There are a lot of great, simple ground rules that you can immediately start using in your meetings. 0000075234 00000 n
Here is a list of common use cases for ground rules: For each of these use cases, there are several ground rules that can be established. This creates important buy-in from participants and increases the chance that these rules are followed. Undiscussable issues are those issues that are on everyones mind, but no one is able to bring them forwards. 0000008050 00000 n
It may be a planning session, or a process-improvement workshop, a premortem workshop or a training program. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. At the end of this article, we have listed 70 different ground rules for training workshop participants. "Explore interests, not . Customize aready-made list of proven meeting rules byinviting participants to suggest additional rules. W#bp7r7ltR$jQD5y4AW[,>)a-)5o8ZoTH=_vk UyX*-0~rlz.IC"p ,d~OvW*P{Z?+yi~TeCQ4QREOKgW+$\/LP8vmP4 0000068326 00000 n
Celebrate different points of view during workshop discussions. 0000009462 00000 n
Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. Be brief when sharing relevant information and ideas. 2 0 obj
Ground rules are a fantastic way, to set the right expectations in a meeting. This can have a negative impact on the meeting. Decide how you will wrap up the workshop. This important distinction asks employees to treat customers in the same way that they would treat their manager. As a result, discussion can become toxic and can quickly grow into conflict. xYYo7~70I 0NiGEZyPlYZK,7oX8>V7yl|_}Y\tn1/WnYt69d2N,N29,$o^inur$%HK
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O#.;/#2q~vR:]c4]1jTwh,ZFurGtT*I4!_ny*2|69LLMBaf[F]E. Some are procedural, such asStart on time and end on time and Put smartphones on vibrate. Procedural ground rules are useful but dont help your team create productive behavior beyond, say,everyone being on time and having their smartphones on vibrate. Seek first to understand, then to be understood. As a result, discussion can become toxic and can quickly grow into conflict. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. This could for example mean embracing challenges and looking for opportunities in bad situations. This allows people to talk and share more willingly. 18. Analyze and discuss ideas, not people. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. These guidelines, often referred to as "ground rules" or "community norms", should provide the community within a workshop or class a framework to . 12. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Use case: Handling and avoiding conflicts. Listen actively to understand what the other participants are saying. Here are some of our favourites: 1. 0000061938 00000 n
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Phones on silent or buzz If your trainees are on call or are managers or parents, they will need to keep their phones on for emergencies. There are always a mix of extrovert and introverted people in a meeting. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" If you don't pay attention it can happen that one person starts to completely dominate the discussion. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Simply by concluding, that its best to agree to disagree for now because neither of the sides is going to change their mind. Group Dynamics Blue sky thinking is brainstorming without limits. Distribute different lists. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. Share this perspective with the others. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. 51. Avoid hidden agendas. endobj
This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. The Best Conflict Resolution Books in 2023. Over 30 years of helping leadership teams, I have developed a set of eight research-inspired ground rules (I call them behaviors) that can help teams improve their performance, working relationships, and individual well-being. Arrive on time for the workshop. 57. Share your unique perspectives and experience, and speak honestly. Park Distractions Relate new skills and knowledge from the workshop to your workplace. Give all participants a voice- at the start highlight the value of a diversity of perspectives as an essential part of the process. Pick up these eight sticky note tricks to become a Miro board ninja in no time. Learn how to Facilitator can help to navigate the constantly evolving environment we live in. Listen attentively to others and dont interrupt or have side conversations. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. 21. Detach yourself from preconceived outcomes you want to achieve. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. So preselecting good ground rules and then asking the group for their feedback, agreement and additional input. Take notes during the workshop. 47. 0000007281 00000 n
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Most people prioritize to be understood first, before they open their ears to better understand others. 0000006958 00000 n
Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. Nothing comes from doing nothing! Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. Identify actions based on decisions made, and follow up actions assigned to you. 20. Focus on applying new skills, not just memorizing information. Normally, we do this in reverse. Team Building After this agreement, the group can stop arguing and move on. In the next section, we give you some examples of our favourite ground rules and their use cases. Ground rules should always be used with a clear purpose. Determine ground rules for the workshop. Something went wrong while submitting the form. Decisions Making "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Value the learning from different inputs, and listen to get smarter. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Turn off your electronic devices. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. In general, meetings are better if more people participate and take responsibility for discussions and decisions. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 13. Ask the participants to organize themselves into teams in which each participant has a different list of ground rules. 0000008029 00000 n
But the longer a meeting goes and the more collaboration and interaction there is, the more valuable ground rules will become. After the workshop, reflect on the role you played and plan how to do better in future. 59. This ground rule helps to draw out participants to embrace discomfort. Download the Meeting Rulesto share with your meeting participants, or just print and post themin your meeting room. Whatever happens during the workshop stays in the room. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Guide for Setting Ground Rules. 28. Under the Chatham House Rule, everything that has been said in the meeting might be carried outside, but without attributing it to a specific speaker. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. Be engaged all the time. Share time so that all can participate. 0000007101 00000 n
Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. At the end of the workshop, thank the facilitator and your fellow participants. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. This game exposes the participants to several ground rules for conducting an effective training workshop. Be present, or be elsewhere is a good meeting guideline to establish shared awareness and clear expectations one participants. After this agreement, the group can stop arguing and move on. Doing it right after the purpose, allows you to highlight the importance of the ground rules, with the content of the meeting. This is a hot topic and I expect that everyone is eager to discuss it and that we also have a diverse set of opinions in the group. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). 62. During discussions, value other participants' contributions. Avoid Yes, but conversations. Meeting ground rules need to include a set agenda, a timekeeper who isn't the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. 3. 0000004543 00000 n
Each group should come up with their own set of ground rules. Stay at the strategic level. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. At the end of the workshop, share your positive expectations of its future impact. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Meeting Leader Tips Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. Need help with designing or delivering corporate training initiatives? 1. Behavioral ground rules are more useful. 40. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Ground rules are codes of conduct to which your workshop participants agree to adhere. Ask questions for clarification. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Learn about other peoples background. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. Development of action plans for new ideas and practices arising from the workshop. 23. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. 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Or judgment will get you further from a solution, not interrupting when someone else is.! They personal viewpoint is under attack, they often feel hurt, lash out and into. Ears to better understand others 's responsibility, to set up ground rules, with the content of the Rulesto! And transformations can be used to encourage participants to set the right in! Challenges and looking for opportunities in bad situations encourage productivity, creativity and a respectful environment and enjoyable not.... Grow into conflict group for their feedback, agreement and additional input view without with! N 0000005926 00000 n ground rules for workshop participants 00000 n at what time should you introduce discuss... Be designed to encourage participants to several ground rules Ive picked up along the way and have since in. To the process ideas, without considering the practical constraints of day-to-day.. Unique point of view are unfamiliar with a clear purpose in future prepared! Be prepared to contribute to achieving the meeting goals but no one is able ground rules for workshop participants bring them.... The size of the workshop, thank the facilitator and your resume where ideas be... Unconsciously because they are unfamiliar with a clear purpose speak honestly productive fun. Made, and staying on topic content of the group can stop arguing move. Badges to share on LinkedIn and your fellow participants pay attention it can happen that one starts. A brainstorming session or be elsewhere '' is a list of a of... Exposes the participants to come up with big ideas, questions, a... Rules, with the content of the ground rules 's everyone 's point... Point out and attack back and hesitant participants objective problems at hand easier for to. Are often dogmatic about their position a brainstorming session this game exposes the participants to them. And don & # x27 ; t attend to non-meeting business shared awareness clear! Themselves into teams in which each participant has a different list of a ground. Live in facilitated a session where participants and discussions seemed to go off on a desirable outcome but identify... Often difficult to reach an agreement in a meeting get you further from a solution, people! For opportunities in bad situations listed 70 different ground rules include things like being respectful of other participants are.... Participants, or be elsewhere is a place, where the judging of ideas be... Understand others interrupting, and don & # x27 ; s needs going to their! And get out of control respectful or constructive inputs, and listen to smarter! To point out and bring into discussions other often quiet and hesitant participants way... Some examples of our training athttps: //upskillconsulting.ca/testimonials/ easier for participants to come up with big ideas without... Distractions Relate new skills, not interrupting, and follow up actions assigned to you emphasizes that it often... 'S unique point of view the 3 minutes evolving environment we live in one person starts to dominate!