For each of these groups, you will want to ask them to do two things: First, you should ask them to personally donate items for your auction. Give real life examples of your organizations needs. Our most common donations are hair care products for silent auctions totaling around $50. Of course, you can always offer cash prizes, but you should be able to secure in-kind donations for your prizes so the money from ticket sales can go entirely to mission. All fields are required unless indicated otherwise. Type text, add images, blackout confidential details, add comments, highlights and more. Create a Four Seasons-only getaway in Orlando, with golf, spa, dining and a fun-filled island for kids, or make the Resort your base for a Disney adventure. For example, a charity may publish . Live auctions: Live auctions are essentially a type of live performance. As you start planning your donation outreach strategy and assigning tasks to volunteers, make sure to account for follow-up time with each business. If you dont have the capacity to personalize each letter, you can segment your donors based on how youve interacted with them in the past: We arent saying you should write a novel about your organization or your event. To make requesting donations easier for non-profits, here is a resource for free donation request letter templates. Edit your silent auction donation request online. 1. We partner with . Give real life examples of your organization's needs. Auction items can be picked up by staff members or volunteers. To submit a request for an auction item, please complete and submit . ENGAGE. An auctioneer manages the event and presents the items for bid during a live event. TheShareWay is an online database of companies that donate items like food and gift cards for charity events. Many of your board members and other supporters have connections to local businesses that might be willing to donate items for your event. Then, ask your event host committee to do the same. Iconic Items for Fundraising Auctions. PayBee also encourages nonprofits to email donors a yearly tax receipt so you'll get all your information on one page. Lets talk! Thank you for your submission. Whole Foods. Maximum 4000 characters. See what were launching next and share your feedback. Reach out to each of your board members to ask them to donate items as well as reach out within their own network to ask other people to contribute items for your auction. I call this a silent auction mailing because, while you may get an item in response to your letters that is large enough and compelling enough to be featured in a live auction, most donations that come in through the mailing will be gift cards and small items in the $25-$100 range. We support charitable organizations that specifically benefit environmental protection and conservation programs, youth and families . Live auctions are particularly profitable, since their fast-paced and immediate nature creates urgency and keeps donors engaged. Thank you! Ease. Update your cookie settings for this site. While making a wish list is an important strategy in the process, requesting these silent auction items is where the real work comes in! Page Last Reviewed or Updated: 05-Jan-2023, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Treasury Inspector General for Tax Administration. Request donations online, 28 days in advance. A step-by-step guide for writing silent auction donation request letters and top tips for finding companies that donate to silent auctions. This letter should briefly explain what your organization does, give the details of the event (when and where it will be held), and make a direct ask for an item to auction off at the event. Auction Item Donation Form Information. Build engaging virtual, in-person, live, and hybrid events. As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. To learn more about the power of host committees, read How to Raise More Money at Your Non-Profit Events). Sign it in a few clicks. Remember to contact any vendor that has donated over the last few years. How the proceeds from the event will be used. You wouldnt want someone to ask you to bring a present to a birthday party that you werent invited to so dont forget to invite your potential donor to the event! After your story paragraph, take a moment to explain your organizations mission and programs. Here's a sampling that are perfect for your live auction, silent auction or raffle. Live events are virtual, and the whole affair is online, while silent auctions involve live and online participants. Be sure to include 3 key elements in your silent auction request letter: Need: First, outline the need that your nonprofit addresses. You are asking your reader for a significant donation on behalf of your cause, so make sure it motivates them to act. INSPIRE. document.getElementById('af-form-208746805').parentElement.removeAttribute('target'); wine tastings, luxury trips and other fabulous experiences. This will save your team the work with related with cold calling and follow-up with new vendors. Live and breathe software development with excellent analytical, development, and debugging skills and partner with industry-leading organizations for delivering next generation of machine learning technology into the hands of millions. Call us at 888-236-7820, Ext 702. Our team is planning [something new/a fantastic event], so get excited. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. *About how many people will be attending? It would also be helpful to understand your fundraising goals. The Ritz-Carlton 888-707-9325. . Live auction items. Explore Givebutters open rolls, values, and intentional benefits. Only enter if your organization has a 501(c)(3) status. Learn more about the world's most people-centric fundraising platform. As a member of the Auction Committee, I am writing to invite you to participate in Charity ABC's Gala, an extraordinary event supporting Charity Health Centers for Indigent Children (HCIC). In addition, our hunting trips donations are available for live auctions, silent auctions, raffles, or online auctions. Travel packages are extremely effective at drawing crowds and bids, anchoring your event marketing campaigns, generating healthy competition on the big night, and bringing in big potential revenue. Check out real campaigns on Givebutter, both past and present. Please provide information on your good work and tell us how you will acknowledge this donation at your event. *Attach your organization's letterhead or proof of 501(c)(3) status. Auction items can be picked up by staff members or volunteers. Donation requests will be reviewed within four weeks of receipt. Great Auction Item Ideas Donating the Adventure of a Lifetime. Joshua Creek Ranch is Proud to be Recognized By: 5-Star Orvis Rating Read Reviews. In addition to helping you select silent auction items for your next fundraiser we will help you set a reserve bid and assist you in planning your auctions success. Your donation requests will be considered at max, two weeks in advance of the event. We require at least 30 days lead time to fulfill all sponsorship requests. Get the e-book, plus weekly tips in our fundraising newsletter! Airline gift certificate. Retail values range from $8,000 to $12,600 (CAD$10,700 to CAD$16,800) and are available to non-profits at no additional cost. Opening sentence. The following are guidelines, for the donation request: We require, along with the donation request form, a formal donation request letter submitted on organizational letterhead. We will review your request and be in touch as soon as possible. 6. Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. Big-ticket travel packages are classic auction items because, well, they work! Start by reviewing our article on Finding Donations for Your Auction. Jobs at Tito's. When we are hiring, we will post job listings and descriptions on our LinkedIn page. Luxury hotel and resort stays. Avoid the temptation to sign the letter from your entire organization. We are proud to support our community locally and nationally, and we might even be able to help you! When brainstorming which companies to reach out to for your silent auction, ask yourself the following questions to see if you can come up with 2025 businesses to reach out to: Need some inspiration? Resort, discover Central Florida?s only resort to receive the coveted AAA Five Diamond Award. Being able to . Would you be willing to donate [specific item, service, or experience donation] to help our cause? Learn more about our vacation packages for charity auctions now. Remember that many vendors have a limited number of donations they can make in one year. Requests are processed in the order they are received and will be answered as promptly as possible. as a nonprofit, you have one of the most impactful stories there is. We have included a sample auction donation form to help you craft your very own. Thank you for giving us the opportunity to consider making a donation in support of this important cause. Maximum 4000 characters. Heres a donation request letter template to help you get started: My name is [name] and I am in the [position] for [organizations name]. Pro tip: Include a P.S. What they donate: Depends on request, e.g. Donation Request. The less money you have to spend on bringing in great items, the greater the return on investment will be for your auction. Youve got a million details to think through as you organize and promote your silent auction, so use this checklist to take the stress out of managing donation requests: From basket ideas to bid sheets, weve got all of the silent auction resources you need to run the silent auction of your dreams, including world-class auction software and mobile bidding tools that are completely free to use. Like us on FacebookJoin our charity partners. We are one of the easiest Companies with Online Donation Requests. Our Community Affairs department oversees all donations on behalf of the Walt Disney Company. Having served over 10,000 non-profits worldwide, Charity Fundraising would love to assist you in planning your next live or silent auction. Requests will only be considered from organizations within the Central Texas area. The Honda Classic reserves the right to . Create unlimited donation forms designed to delight donors. Charity Safaris offers lots of auction marketing material, including auction posters, social media posts, promotional photos, and silent auction bid sheets, all at no charge. MORE. Once you have your board, host committee, and others out soliciting auction items, the next step is to send out a silent auction mailing. These are letters to local businesses seeking auction donations for your event. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Check your inbox, good news is on its way . If you're outside the U.S. Follow these nine steps to create a silent auction donation request letter that will surely have items rolling in in no time! Follow us on TwitterGet our latest updates. Send and schedule personalized emails, texts, and more. To begin your silent auction donation request letter, first introduce yourself and acknowledge the relationship your organization has with the recipient. Get a sample auction donation letter used to request silent and live auction items for your upcoming fundraiser along with tips on how to create yours. Estimated Cost of This Silent Auction Donation. By [date], we are launching [upcoming project or event] that will bring [impact of event] to our community. The term unrelated use means a use that is unrelated to the charity's exempt purposes or function, or, in the case of a governmental unit, a use of the contributed property for other than exclusively public purposes. For example: You have played a huge role in the success of our organization for years. That means, for example, for a pair of tickets valued at $100, you can reasonably expect benefit auction attendees to pay around $50 to $65. 03. While more women purchase items at silent auctions, men are quick to bid when an item catches their eye. Including a silent auction can take your special event to the next level, but it requires your nonprofit to solicit awesome items for guests to bid on. You should! Who do you know that recently opened a business and may want to get their name out there? Be sure to include where the funds . Acceptable File Types: Docx, png, jpg, jpeg, gif, zip, rar, xml, txt, doc, dot, ppt, pot, pps, ppa,xls, xlt, xla,pdf, odt, oth. The e-book, plus weekly tips in our fundraising newsletter work and us! Significant donation on behalf of the Walt Disney Company text, add images, confidential! 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